epuguki

Spring Event – call for participation

We will be holding our Spring conference this year on Monday 11 May 2026 from 10:00AM – 4:30 PM at the British Library Knowledge Centre in St Pancras, London. All sessions will be streamed live via Zoom.

Member feedback on the question of in-person vs online attendance remains mixed, particularly as budgets continue to be strained. Going forward, we intend to offer at least one in-person event per year and one online-only. We plan to offer regional get-togethers and other themed days, like the recent eResources day in Salford.

Call for speakers

We are also looking for speakers from our members! Please get in touch with epuguki.secretary@gmail.com by 5pm on Monday 2 March 2026 if you’d like to present in May. This can be on any aspect of Ex Libris products or systems such as:

  • Alma, Primo (NDE/VE/BO), Leganto, Rialto, Rapido, Rapid ILL
  • Recent system implementations, migrations, or integrations with external systems
  • Projects reviewing workflows within the Ex Libris systems
  • New features you’ve recently enabled or tested
  • User engagement/UX studies
  • Innovative use of systems, features, or data e.g. analytics, Linked Open Data, AI

Presentations can be between 20-45 mins in length (please specify the preferred length of your presentation) and new/first-time presenters are welcome. Creative suggestions for networking, social events, workshops, or other ideas are also welcome.

Speakers’ travel to and from London from locations in the UK and Ireland as well as accommodation can be reimbursed by EPUG-UKI.

We hope to open registration with a draft programme at the beginning of March.

epuguki

Presentation by Meni Toboul from EPUG-UKI Exchange of Experience January 2026

On 15 January 2026,  Martin Buescher (Customer Care Director) and Meni Toboul (Sr. Director Cloud) from Clarivate joined the monthly EPUG-UKI Experience Exchange call to respond to feedback on the system issues experienced by many members in September-October 2025.

Here is a copy of Meni’s presentation.

Cloud StabilityDownload

With many thanks to Chris Jones and Trudy Gamblin for collating member feedback and compiling the report.

epuguki

EPUG Spring Conference 2026 Monday 11 May 2026, British Library Knowledge Centre

Dear EPUG-UKI colleagues,

Plans are underway for the EPUG-UKI Spring event which will be held at the British Library Knowledge Centre in St Pancras London on Monday 11 May 2026. This event will be held in-person, though portions of the day will be recorded.

Further details, a call for speakers and a registration link will be forthcoming. If you have ideas of what you would like to see at the conference or if you would like to lead a workshop or session, please email epuguki.secretary@gmail.com.

Leah Emary
EPUG-UKI Secretary, on behalf of the Committee

epuguki

EPUG-UKI Autumn Conference (6th and 7th October 2025) session recordings

The recordings from this year’s Autumn Conference, held remotely via Zoom, are available below and via YouTube.

Day 1: Monday 6th October 2025

EPUG-UKI Welcome and Committee Business

Lee Houghton (EPUG-UKI Chair)
Laurence Lockton (EPUG-UKI Treasurer

United by RapidILL: Sharing Content and Building Community in UK Libraries

Kip Darling (Birmingham City University)

Feedback from Content Day in Salford (20th May)

Lee Houghton (EPUG-UKI Chair)
Tamar Ganor (Content Product Manager, Clarivate)

Alma implementation at the British Library

Chris Martyn (British Library)

LapSafe and Alma integration

Sarah Pumfrey (Liverpool John Moores University)

Day 2: Tuesday 7th October

Ex Libris Clarivate Updates

Alan Oliver (Clarivate)

Customer Care Update

Martin Buescher (Clarivate)

Discussion of INUG Report and Clarivate Q&A

Primo search scopes review: preparing for the NDE

Uchechukwu Aghedo (Birmingham City University)

IGeLU 2025 Siena – conference reflections

Kip Darling (Birmingham City University & RapidILL Working Group)

Requesting for Dummies: better offsite requesting through dummy desks, webhooks and the Alma API

Ben Gable & Duncan Jones (University of Oxford)

epuguki

Recording now available: Alma acquisitions exchange of experience Sept 2025 (Alma/Oracle Integration from University of Derby)

The recording of the latest Alma acquisitions exchange of experience for EPUG members is now available:

Adam Robinson, who is the head of Academic Services, and Heather Cripps, who is the Content Delivery Officer at Derby, talked to EPUG-UKI about the successful integration between Alma and Oracle.

The Content and Digital Services team within the Library at the University of Derby are one of the first teams within the UK HE sector to implement an integration between the Library Management System (Alma) and the University finance system (Oracle). This innovative piece of work has enabled the team to save valuable staff time on double entry in both systems, minimise reconciliation activity between systems, and enhance accuracy within expenditure tracking and streamline the budgeting reporting process. The Alma-Oracle project involved collaboration across departments at the University, including Finance and I.T teams, and was spearheaded by the Library. This work was challenging and took considerable time and effort to come to fruition. Significant time was spent analysing return on investment, communicating and explaining complex acquisition workflows and financial procedures.

The Library team at Derby have confidence that the financial information within Alma is reflective of the information contained within the University Finance system, and staff are able to focus their efforts in other priority activities.

With thanks to Kevin O’Donovan from LSE for organising the topic and speaker.

epuguki

EPUG Autumn Conference (6th-7th October 2025): Registration and programme

Dear EPUG-UKI colleagues,

Registration is now open for this year’s Autumn conference event. This year the event will be split across 2 days, Monday 6th October (1.30-4.30pm) & Tuesday 7th October (9.30am-12.30pm), and will take place remotely via Zoom.

See the event programme below (subject to change):

Autumn 2025 EPUG ProgrammeDownload

There is an opportunity to submit questions for Ex Libris & Clarivate colleagues. Please do this by Tuesday 30th September either as part of your registration or by emailing epuguki.secretary@gmail.com.

We are again planning to offer an informal networking session at the end of the conference on Tuesday 7th October. Please let us know in your registration if you’d be interested in joining this.

This is an online event, via a Zoom webinar, and joining details will be mailed out after registering. Feel free to share details of this event within your service/institution – being an online event means colleagues can dip in and out of sessions that are of interest to them. The event will also be recorded and made available shortly afterwards.

Amanda Swann
EPUG-UKI Secretary, on behalf of the Committee

epuguki

EPUG 2025 Autumn Conference: save the date and call for speakers!

Hi all,

We’re pleased to announce the dates for this year’s Autumn conference, which will again take place virtually via Zoom spread over 2 half days:

  • Monday 6th October PM (likely 1-4pm)
  • Tuesday 7th October AM (likely 9.30am-12.30pm)

We’re also looking for potential speakers, so do get in touch if there’s anything you’d like to present on. This can be on anything related to any of the Ex Libris platforms (Alma, Primo, Leganto, RapidILL/Rapido, Rialto). Have you recently implemented a new feature, undertaken a review of a particular system or workflow, or even just figured out how to make a small system change that has had a big impact or you think others might also be struggling with? We’d love to hear about it!

Some suggested areas/topics we’re keen to include sessions on:

  • Primo NDE – experiences of any early access institutions so far with testing etc
  • Alma APIs and data extraction, either to support workflows or reporting
  • Linked data
  • Leganto – impact of new interface

Please contact epuguki.secretary@gmail.com if you’d like to present. 

We hope to open registration with a draft programme in mid-August.

Kind regards,

Amanda

epuguki

Recording for July 2025 Alma acquisitions exchange of experience

The recording of July’s exchange of experience on Alma acquisitions for EPUG members is now available via YouTube

This session focused on fiscal year rollover, troubleshooting issues in preparation for 2025-2026, and sharing rollover knowledge. There was also some discussion about what everyone is doing in Alma to prepare for potential walkaways from Big 5 deals.

The next session will take place on 11th September at 11am – please contact Leah Emary (Leah.Emary@sunderland.ac.uk) if you’d like the Teams invite to attend. More details on the Acquisitions call are available on the EPUG website and recordings of all past sessions are available on a YouTube playlist