EPUG-UKI AGM – 23rd May – registration and programme now available

Dear EPUG-UKI colleagues,

We hope you are all keeping well and apologies for the slightly later than usual update regarding this year’s AGM event taking place on Tuesday 23rd May, remotely via Zoom.

The theme of this event is ‘Maximizing Productivity and Efficiency: Doing More with Less’, which is reflected in the range of talks taking place throughout the day, both from Ex Libris, Part of Clarivate, and from colleagues within our EPUG-UKI community.

See the event programme below (subject to change):

To register for this event go to Eventbrite:

There is an opportunity to submit questions to Ex Libris, Part of Clarivate. Please do this by Friday 12th May either as part of your registration or by emailing epuguki.secretary@gmail.com.

This is an online event, via a Zoom webinar and joining details will be mailed out after registering. Feel free to share details of this event within your service/institution – being an online event means colleagues can dip in and out of sessions that are of interest to them. This event will also be recorded and made available shortly afterwards.

Don’t forget to join us on Twitter via our handle @epug_uki or hashtag #epuguki.

Stephen Harding
EPUG-UKI Secretary, on behalf of the Committee

EPUG-UKI Events in 2023

Hi Folks,

We are so sorry for the delay in getting dates to you for EPUG-UKI events this year.

We’ve had some issues with booking the British Library for the Spring AGM so we have made the hard decision to run this event virtually.

We know how much you value the opportunity to meet with colleagues face to face so we hope to have additional in person events throughout the year.

Virtual AGM – Tuesday May 23rd – please hold the date – we already have some great sessions lined up. Schedule to be confirmed soon.

Hybrid Autumn Conference in October – Hopefully at the British Library – dates to be confirmed. If you have any topics to share please get in touch.

In person themed days – We have had these in the past focussing on Analytics, Content, Leganto, Resource Sharing. For those who have not attended it’s a chance to concentrate on one module of one product.

Suggestions which have come via the Thursday call are: Acquisitions; Content (specifically Community Zone) we would welcome any offers of a venue and help to arrange.  ExLibris product specialists would be invited to attend. The format is usually a mixture of talks, demos and discussions led by the needs of the attendees. 

If you have any questions or suggestions for any EPUG-UKI events or how EPUG-UKI works please do let us know.

All the best

On behalf of the EPUG-UKI Committee


Hi Folks,

It was great to see so many of you at IGeLU2022 in Cardiff.  If you attended the conference you will/should have received a link and instructions on how to access the recordings. If you were not at the conference and have an IGeLU membership you can use your member’s login to access. IGeLU 2022 Presentations – IGeLU

If you have any feedback about the conference please send it on. You should have received in invitation to complete a survey.

EPUG-UKI meeting held during IGeLU2022 –  had a few follow up actions:

  1. Documentation –  We need to provide specific examples of the difficulties we are having with documentation . Ex Libris are very willing to discuss them with us. We could ask Ex Libris documentation team to join us on one of the Thursday calls to go over issues. Amanda has setup a document for capturing use cases. Could you please add details to the sheet on Google Docs (refer to the email update sent on 04/11/22 for the link).
  2. New Release Testing – We talked about testing new releases and agreed it would be good to share approaches. Could potentially discuss at the next Monthly Call.
  3. Content – ExLibris content staff joined the meeting and offered to give us another export of UKI calls relating to Content so we could continue to prioritise.  We do have an EPUG content mail list for discussion – and there is a content Basecamp. Do we want to ask for an up to date list?
  4. Resource Sharing – we discussed the setup for Resource Sharing, RapidILL etc and how complex it can be – just a reminder there is a Basecamp if you are interested and we continue to share knowledge with each other. Let us know if you need an invite.

Other EPUG-UKI news

  1. EPUG-UKI Committee – we’re pleased to welcome two new ordinary members onto the committee. Abbie Ball from Plymouth and Sally Smith from Surrey. Welcome both.
  2. EPUG-UKI meetings 2023– we usually have two a year – the committee are planning next year’s sessions. Physical only or hybrid. Hybrid will come at a cost so we’re working out options. We’re planning events in Spring and Autumn as usual.

All the best,
Alex (on behalf of the committee)

EPUG-UKI Update – IGeLU Conference, Monthly Calls, Committee Membership and more…

Hi Folks,

Hope your summer is going well. Phew it’s hot!

IGeLU 2022 Conference – September 12th-15th

  • Just a reminder if you are still to Register for IGeLU 2022 we would love to see you there in person or on screen.
  • There will be a dedicated EPUG-UKI session for us to meet together.
  • A reminder – every institution who is an EPUG-UKI member will qualify for £100 discount for ONE ticket (physical or virtual) – so make sure you don’t miss out on the opportunity. Registration is available here https://igelu.org/ – to apply for the discount code please mail epuguki.secretary@gmail.com.
  • If you HAVE registered and want to ask ExLibris difficult questions – submit them now (closing 10th Sept)  https://igelu.org/submission-to-the-qa-with-ex-libris-management-session-is-now-open/

Alma monthly call – now “EPUG-UKI Monthly Call”

  • As agreed at our AGM we’ve re-named the Alma monthly call to reflect the fact that we talk about all things Ex Libris and not just Alma. You can find details here https://epuguki.org/about/monthly-calls/
  • Next call is next Thursday – 18th August – at 11:00

EPUG-UKI Committee membership

  • We’re looking for a new member
  • If you’re interested get in touch. Please don’t feel you have to be a Systems/Tech person or know everything about all ExLibris products. We are keen to reflect products and processes as widely as possible.  

EPUG-UKI website

  • We’ve made a few changes to layout and content – let us know if you like it, or don’t like it

IGeLU – Steering Committee membership

All the best

Alex (Chair) – on behalf of the Committee

IGeLU 2022 registration portal is now open

Registration for IGeLU 2022 is now open please see below. It is a hybrid conference. 

For this year we are joining EPUG-UKI autumn conference to IGeLU 2022 as it’s happening at the Royal Welsh College of Music and Drama in Cardiff.

EPUG-UKI have agreed to offer a £100 discount to ONE person from each member institution.  To be able to claim this you need a code to enter during registration. You will also need to be a member of IGeLU or join IGeLU (free the first year).

We’re working out details of this and will have them out to you soon. Until then if you DO want to register and take advantage of the discount please email the EPUG-UKI Secretary – epug.secretary@gmail.com.

If you are still debating attending the event and wondering whether to also present. You can still suggest your topic. It would be great to see more sessions being given by EPUG-UKI members. 

EPUG UK&I AGM – Programme and LAST CHANCE to register your attendance

Not long to go until this year’s AGM on Monday 11th April 2022.

If you haven’t already, please register your attendance on Eventbrite where you can select whether you’d like to attend in person at the British Library in London or online via Zoom webinar. The programme is available below.

The closing date for British Library attendance is this Thursday, 31st March at 17:00. Registrations for Zoom attendance is open until next Friday, 8th April at 17:00.

This event presents an excellent opportunity to network in a face-to-face environment with other UK&I institutions and Ex Libris. Where possible we’d like to encourage members of the EPUG UK&I community to consider attending in person if you feel safe doing so and are able to. If you have already registered as a Zoom participant but would instead like to attend the British Library please email epuguki.secretary@gmail.com, and vice versa.

If you have any questions for Ex Libris please include these in your registration or email them to epuguki.secretary@gmail.com by Thursday 31st March.

For those attending via Zoom, the joining link and instructions will be emailed to you towards the end of next week.

Registration now open for the EPUG UK&I AGM – Monday 11th April 2022

For this year’s AGM we are delighted to be welcoming the EPUG UK&I community back to the British Library Conference Centre for our first physical meeting in over 2 years.

This will be a long-awaited opportunity to not only engage with our speakers from both Ex Libris and the EPUG UK&I community but also a chance to network and have face-to-face discussions.

Whilst we recognise the benefits of attending in person we recognise that this may not be a feasible or preferred option for everyone, which is why this event will also be available remotely, via Zoom, broadcast live from the British Library Conference Centre.

Whether you’d like to attend in person or remotely, your membership fees contribute towards this FREE event, so please register your place today.

The event will take between 10:00 – 16:00 and topics to be covered include:

  • EPUG UK&I Business
  • Ex Libris Update
  • Ex Libris Support Update
  • RapidILL
  • Networking Lunch (for physical attendees)
  • Analytics Data Visualisations and Advanced Physical Holdings Search (Ex Libris Professional Services)
  • Leganto Dashboard & Analytics
  • Primo VE (possible topic – TBC)

These may be subject to change.

For those attending remotely you will need to have a Zoom account, which you will have if you have attended any other webinars in Zoom such as IGELU or EPUG UK&I AGM. Subtitles will be available.

Register now on Eventbrite

The registration form includes an option for submitting a question for the Ex Libris Q&A, alternatively you can email them to epuguki.secretary@gmail.com.

Registration closes:

  • British Library Conference Centre attendance – Thursday 31st March at 17:00
  • Remote attendance via Zoom – Friday 8th April at 17:00

Sessions will be recorded and made available on the EPUG UK&I website (with speakers’ permission).

Save the Date – EPUG UK&I Spring AGM – Monday 11th April

We now have a date for your diaries for the EPUG UK&I AGM, taking place on Monday 11th April 2022 at the British Library Conference Centre, London and also as an online event via Zoom.

A provisional list of presentation topics includes:

  • EPUG UK&I Business
  • Updates from Ex Libris including Clarivate, Support and Data Excellence
  • Rapid ILL
  • Alma/Primo VE Normalisation
  • Ex Libris Professional Services session – topic TBC
  • Library management information dashboard
  • British Library API

Please note some of these topics are subject to change, however, if you have any additional topics you would like to see covered or have something you would like to present yourself please do get in touch.

Save this date in your diary if you would like to attend. We will be sending out more information later this month including a link to register and a firmer list of topics/presentations. As EPUG UK&I members this event is free to attend, whether in person or virtually. When registration is available we will ask you to indicate whether you will be attending physically or virtually.

We appreciate this is the first physical event for some time (should you wish to attend in person) and therefore, as always, if you have any questions whatsoever please do get in touch.

Conference feedback, presentations and recordings

For those who attended the online event on 12th October 2021 last week, thank you for your participation. We hope you found the sessions useful and we would be grateful if you would complete this short survey.

Recordings and presentations

Zoom recordings and presentation slides (where available) are included below or can be watched as a YouTube playlist. These may be added to later.

Welcome, EPUG UK&I Business and IGELU update

This session was presented by Alex Forrest (EPUG-UK&I Chair) and Ian Haydock (EPUG UK&I Treasurer).

Fulfilment on the Fly: Alma configuration changes for the pandemic

This session was presented by Thomas Kistell (Sheffield Hallam University).

Ex Libris Knowledge Day Session – Resource Sharing

This session was presented by Stephen Bowman (Ex Libris).

Links referenced in presentation:

Update from Ex Libris

This session also included answers to your pre-submitted questions and was presented by Tony Nercessian (Ex Libris), Alan Oliver (Ex Libris) and Martin Büscher (Ex Libris).

Links referenced in presentation:

Primo GoVE: Before and After

This session was presented by Tim Graves (University of Sussex).

Configuring Letters in Alma

This session was presented by Alan Dawson (Bangor University / WHELF).

Wrap up

This session was presented by Alex Forrest (EPUG-UK&I Chair).