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EPUG-UKI AGM & Spring Conference, 29th-30th April

Dear EPUG-UKI colleagues,

Registration is now open for this year’s AGM & Spring conference event. This year the event will be split across 2 days, Tuesday 29th April (1.30-4.30pm) & Wednesday 30th April (9.30am-12.30pm), and will take place remotely via Zoom.

See the event programme below (subject to change):

EPUG UKI Spring AGM 2025 ProgrammeDownload

There is an opportunity to submit questions for Ex Libris & Clarivate colleagues. Please do this by Tuesday 22nd April either as part of your registration or by emailing epuguki.secretary@gmail.com.

This year, we are also planning to offer an informal networking session at the end of the conference on Wednesday 30th April. Please let us know in your registration if you’d be interested in joining this.

This is an online event, via a Zoom webinar, and joining details will be mailed out after registering. Feel free to share details of this event within your service/institution – being an online event means colleagues can dip in and out of sessions that are of interest to them. The event will also be recorded and made available shortly afterwards.

Amanda Swann
EPUG-UKI Secretary, on behalf of the Committee

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EPUG UKI 2025 Spring Conference/AGM: Save the date and call for speakers

Save the date: 29th and 30th April

We are pleased to update that we will be holding our Spring conference this year on Tuesday 29th April (1-4.30pm) & Wednesday 30th April (9.30am-12.30pm), which will be held online over Zoom.

Thanks to those of you who responded to the survey we sent out before Christmas asking for attendance preferences – after reviewing the responses, we have decided to host both our Spring and Autumn conferences this year as online only events, and hopefully return to at least 1 in person/hybrid event next year. Only a small number of respondents indicated that they would be able to attend in person (in either location mentioned) and from reading the additional comments, it seems travel & training budgets are particularly restrictive this year across the HE sector, so hosting as online seems a more effective use of resources this year.

Many of you did mention the value of in person for networking and we’re planning ways we can incorporate some element of networking into the spring event – any suggestions on this welcome.

Call for speakers

We are also looking for speakers! Please get in touch with epuguki.secretary@gmail.com by Friday 21st February if you’d like to present in April. This can be on any aspect of Ex Libris products or systems such as:

  • Alma, Primo (VE/BO), Leganto, Rialto, Rapido, Rapid ILL
  • Recent system implementations, migrations, or integrations with external systems
  • Projects reviewing workflows within the Ex Libris systems
  • New features you’ve recently enabled or tested
  • User engagement/UX studies
  • Innovative use of systems, features, or data e.g. analytics, Linked Open Data, AI

Presentations can be between 20-45 mins in length (please specify the preferred length of your presentation) and new/first-time presenters are welcome.

We hope to open registration at the end of February.

Future in person/themed days

Although we have made the decision to host both larger conferences online this year, the EPUG committee does have funds to be able to support smaller in person days. Some suggestions for ways this could be done included:

  • Regional networking days – aimed at EPUG members within a certain area of the UK or Ireland and providing an opportunity to network whilst minimising travel costs for institutions
  • Training days themed around a specific topic or issue
    • Investigating whether Ex Libris could potentially run one of their premium sessions for EPUG members

If you would be interested in hosting an in person day at your own institution with support from EPUG-UKI, please contact epuguki.secretary@gmail.com

Kind regards,

Amanda (on behalf of the EPUG UKI Committee)

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EPUG-UKI Autumn Conference 2024 Session Recordings

The recordings and presentation slides from this year’s Autumn Conference, held in person at the British Library, London and remotely via Zoom on Monday 7th October 2024, are available below and via YouTube.

Please note, some of the videos contain multiple sessions.

Welcome and EPUG-UK&I Business & Treasurer Report

Lee Houghton (EPUG UKI Chair) & Laurence Lockton (EPUG UKI Treasurer)

EPUG-UK&I Business & Treasurer Report – October 2024Download

Ex Libris (Part of Clarivate) Update & EPUG-UK&I E-Resources Day feedback

Ex Libris (Part of Clarivate) Update – Alan Oliver, Clarivate

EPUG UK&I E-Resources Day Feedback – Amanda Swann, EPUG Secretary

EPUG slides_E-Resources Day update feedback sessionDownload
Managing the e-resources lifecycle (Laura Ward’s presentation from the E-Resources Day in Leicester)Download

Ex Libris Support Update and Q&A Session

Claudia Isbir, Ex Libris (part of Clarivate)

Alan Oliver, Ex Libris (part of Clarivate)

EPUG UKI October 2024 – Ex Libris Support Update – Claudia IsbirDownload
Ex Libris QandA slidesDownload

Customer sessions (1)

What is digital accessibility, and what can academic libraries do to be compliant? – Lizzie McCauley & Tobe Amadi (The Open University)

Digital_Accessibility_2024_The_Open_UniversityDownload

Testing the Ex Libris AI Metadata Assistant – Alison Hazelaar, Ceilan Hunter-Green, Alice Jones & Zoe Marshall (University of Leeds)

EPUG AI MD AssistantDownload

Customer sessions (2)

Update from the Next Discovery Experience and Mixpanel Focus Groups – Paul Harding (University of York)

EPUG-UKI Primo NDE and Mixpanel UpdateDownload

Relevance ranking to improve user experience and improving the discoverability of
Heritage/Special Collections using discovery import profiles – Andrew Dove (University of Exeter)

EPUG 071024 AD Ranking ConfigDownload

Our 2023-24 year in resource sharing using Rapido and RapidILL – Stacey Brown (Nottingham Trent University)

EPUG-UKI Rapido presentationDownload
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Acquisitions Exchange of Experience October meeting recording

The recording of the October session of the Acquisitions Exchange of Experience group is now available to watch (embedded below). All previous session recordings are available via a YouTube playlist.

This month’s session focused on the EBSCONET API integration with Alma. Kath Halfpenny (University of Liverpool) presented on the configuration and set-up of the EBSCONET API and how this works with subscription orders in EBSCONET and Alma.

The next session will take place on Wednesday 11th December (2pm). Instead of having a speaker this time, we’ll just be asking any questions or addressing any issues you may have. If you would like to pose a question to the group, please add it to the bottom of our shared agenda. There are a number of questions there already so please add comments or have a think in advance of the call if you can share your experience or set up.

Contact Leah Emary (Leah.Emary@sunderland.ac.uk) directly to be added to the calendar invitation for upcoming meetings or to find out more.

epuguki

Registration now open for EPUG-UKI Autumn Conference: Monday 7th October 2024 (hybrid)

Registration is now closed.

This is a hybrid event, both in person at the British Library Knowledge Centre and online via Zoom.

Date and time:

Monday 7th October 2024 10:00-16:00 GMT

See the event programme (subject to change). Download

Please be advised that registration for in-person attendance closed at 5pm on Friday 20th September to allow catering requirements to be finalised.

Registration for virtual attendance closed on Thursday 3rd  October.

There is an opportunity to submit questions to Ex Libris, Part of Clarivate. Please do this by Thursday 3rd October either as part of your registration or by emailing epuguki.secretary@gmail.com.

For those registering as remote attendees, the event will be streamed via a Zoom webinar and joining details will be mailed out after registering. Feel free to share details of this event within your service/institution – attending online means colleagues can dip in and out of sessions that are of interest to them.

Kind regards,

Amanda Swann

EPUG-UKI Secretary, on behalf of the Committee

epuguki

EPUG UKI E-Resources Day (University of Leicester, Weds 4th September): registration now open!

We’re delighted to announce that registration is now open for the EPUG UKI E-Resources Day, hosted for us at the University of Leicester on Wednesday 4th September. Please register your attendance via the online form (details of location included).

The programme for the day is also available – there’s lots of time scheduled for discussion, so please come prepared to share your own experiences and ask questions. You can also let us know via the registration form if there’s anything else you’d be interested in covering.

The E-Resources Day will be in-person only; we will share updates from the day with the community more widely (as was done for the themed day on alumni and guest access last year). Our October conference will be a hybrid event – more details to come on this!

Many thanks,

Amanda (on behalf of the committee)

epuguki

EPUG-UKI Spring AGM 2024 Session Recordings

The recordings from this year’s AGM are now available to view below and via YouTube.

10:00 – 10:30 EPUG-UKI Welcome and AGM Business

Lee Houghton – EPUG UKI&I Chair
Laurence Lockton – EPUG UKI&I Treasurer

10:30 – 11:15 Ex Libris (Part of Clarivate) Update, including Rapido for Resource Sharing

Alan Oliver (Director, Community Engagement) – Ex Libris, Part of Clarivate
Katie Birch (Senior Director, Product Management) – Ex Libris, Part of Clarivate

Rapido for Resource SharingDownload

11:15 – 11:45 Analytics – extracting data from Alma using PowerAutomate and example reports in PowerBI

Alan Dawson – Bangor University

ExLibris Secure FTP to SharepointDownload

12:00 – 12:30 Support & Content Update and Ex Libris Q&A

Sofia Richards (Customer Care Manager) – Ex Libris, Part of Clarivate
Tamar Ganor (Senior Product Manager) – Ex Libris, Part of Clarivate
Alan Oliver (Director, Community Engagement) – Ex Libris, Part of Clarivate

12:30 – 13:00 UK Community Special Interest Groups Update

Leganto sessions – Sarah Pumfrey (Liverpool John Moores University)
Acquisitions exchange of experience – Leah Emary (University of Sunderland)

14:00 – 14:30 Update on EPUG-UKI National Support Portal Account

Lee Houghton – EPUG UKI&I Chair

14:30 – 15:00 Primo Next Discovery Experience and Primo Analytics Focus Groups

Paul Harding – University of York

15:15 – 16:00 Primo purchase request and resource sharing forms – review and Implementation project

Alex Marshall – University of Leicester

EPUG-UKI AGM PresentationDownload

16:00 Closing remarks

Lee Houghton – EPUG UK&I Chair