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EPUG-UK&I Conference (16th October) – Programme now available and registration reminder

We’re looking forward to welcoming the community to our annual conference on Monday 16th October 2023.

If you haven’t already, please register your attendance on Eventbrite, where you can select whether you’d like to attend in person at the British Library in London, or online via Zoom webinar.

The programme is also now available below:

EPUG-UKI-Conference-Programme-16th-October-2023Download

The closing date to register for in person attendance at the British Library has been extended to Monday 9th October at 17:00.

Registration for attendance via Zoom remains open until Friday 13th October at 17:00.

We’d love to see you as many of you as possible in person at the British Library, as an opportunity to network with both colleagues at other UK&I institutions and from Ex Libris, Part of Clarivate.

If you have already registered as a Zoom participant, but would instead like to attend at the British Library, please email epuguki.secretary@gmail.com, and vice versa.

One of the sessions will be a panel discussion between EPUG-UK&I reps and colleagues from Ex Libris, Part of Clarivate, where we’ll discuss some of the key issues raised during last month’s IGeLU conference and the INUG report put together in advance of this. The report and notes from the EPUG-UK&I session at IGeLU are included below:

INUG-Report-for-IGeLU-2023-EPUG-UKI_v4.0-finalDownload
EPUG_UKI-Meeting-at-IGeLU2023Download

If you have any questions for Ex Libris colleagues, please include these in your registration or email them to epuguki.secretary@gmail.com by Friday 13th October. For those of you attending via Zoom, the joining link and instructions will be emailed to you the weekend before the conference (14th-15th October). You’ll just need to ensure you have Zoom installed and a Zoom account set up in order to join on the Monday.

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EPUG-UKI News & Updates

Dear All

Hope you’re having a great ‘summer’ and have had some break.

We have a few news items for EPUG-UKI. In chronological order…

  • The next EPUG-UKI Sharing of Experience call is next Thursday 17th August If you have anything to raise please add to the agenda. We’d like to cover some EPUG-UKI business at the start if that’s ok.
  • Sheffield Hallam In Person Themed Day – 7th September – Kiosks and E-Resource access for different types of library visitors.
    • Kiosks (how we manage walk in access for our users, particularly visitors, special collections etc) – how are people managing this? What kiosks do you manage? What kiosks do you need?
    • E-Resources –How do you manage a white list for particular sets of users. How do you manage discovery and access?
    • We will have an opening talk from one site both morning and afternoon. We will leave a good part of the day open for discussion.  The main aim of the day is for us to discuss our needs (common or not) and whether we can help share solutions. If you haven’t signed up (30 attendees max)– here’s the link – please sign up on Eventbrite.
  • IGeLU 2023 – Leuven 11th-14th September– still time to sign up for physical or virtual attendance.  Registration closes end of 28th August for physical registration and 6th September for. More details here
  • EPUG-UKI Committee – a reminder that all three postholders (Chair, Secretary and Treasurer and Memberships) have reached the end of term. We are inviting nominations. We already have two names. If you are interested and would like to talk to us, please do. We would ask that we have all interested names by the end of August.
  • EPUG-UKI Autumn Hybrid conference in British Library London – Monday 16th October – we’re actively seeking people to do sessions. Please get in touch if you’d be happy to share experience about any of your work with ExLibris products or integrations.
  • And last – but definitely not the least – we will be losing Abbie from the committee. Abbie is moving jobs so won’t be able to continue.  We send all the best of wishes and a massive thank you to her from the User Group for all the help she has been over the past year and a half.  We know we’ll see her again as the library world is a small and lovely thing.

All the best

Alex
EPUG-UKI Chair

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EPUG-UKI AGM Session Recordings

Below are the session recordings from the AGM, held on 23rd May 2023, with apologies for the delay in making these available.

All of these can be also viewed on our playlist on YouTube.

10:00 – 10:30 EPUG-UKI Welcome and AGM Business

Alex Forrest – EPUG UK&I Chair
Ian Haydock – EPUG UK&I Treasurer

10:30 – 10:45 Welcome and High-Level Update

Alan Oliver – Ex Libris, Part of Clarivate

10:45 – 11:15 Support Update

Martin Büscher – Ex Libris, Part of Clarivate

11:15 – 11:45 Leganto Product Update

Dolav Ben-Artzi –Ex Libris, Part of Clarivate

This session will include an update on the product roadmap, the new UX and the DCS multi-course integration.

11:45 – 12:00 Your Questions and Answers

Answered by Ex Libris, Part of Clarivate

13:00 – 13:50 Do you know about (i) DARA, (ii) Cloud Apps, (iii) Collection Discovery?

Alan Oliver – Ex Libris, Part of Clarivate
Alex Forrest – EPUG-UKI Chair

This session will be presented by Ex Libris, Part of Clarivate and by EPUG-UKI featuring feedback from the user group on which Cloud Apps have been most useful to the UKI community.

13:50 – 14:10 Using Robotics for User Purging in Alma at The University of Manchester

Amanda Swann – The University of Law

14:20 – 14:50 Automating RapidILL

Abbie Ball – University of Plymouth
Tom Wicks – University of Plymouth

14:50 – 15:10 Choose Your Own Alma Adventure – figuring out e-collection workflows at NTU

Lee Houghton – Nottingham Trent University

Having been live with Alma for just over a year, in this session Nottingham Trent University will share how they currently manage their e-collections, how they utilise the Community Zone and how some of Alma’s advanced tools have helped along the way.

15:10 – 15:30 Library Mobile at The University of Salford: improving the student experience

Angela Walker – University of Salford

In 2021, the University of Salford implemented Library Mobile, this presentation looks at how the app has improved the user experience.

15:30 – 16:00 Closing Announcements

Alex Forrest – EPUG UK&I Chair

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EPUG-UKI AGM – 23rd May – registration and programme now available

Dear EPUG-UKI colleagues,

We hope you are all keeping well and apologies for the slightly later than usual update regarding this year’s AGM event taking place on Tuesday 23rd May, remotely via Zoom.

The theme of this event is ‘Maximizing Productivity and Efficiency: Doing More with Less’, which is reflected in the range of talks taking place throughout the day, both from Ex Libris, Part of Clarivate, and from colleagues within our EPUG-UKI community.

See the event programme below (subject to change):

EPUG-UKI AGM Programme – 23rd May 2023 Download PDF

To register for this event go to Eventbrite:
https://www.eventbrite.co.uk/e/ex-libris-product-user-group-uk-ireland-epug-uki-agm-tickets-626126730907

There is an opportunity to submit questions to Ex Libris, Part of Clarivate. Please do this by Friday 12th May either as part of your registration or by emailing epuguki.secretary@gmail.com.

This is an online event, via a Zoom webinar and joining details will be mailed out after registering. Feel free to share details of this event within your service/institution – being an online event means colleagues can dip in and out of sessions that are of interest to them. This event will also be recorded and made available shortly afterwards.

Don’t forget to join us on Twitter via our handle @epug_uki or hashtag #epuguki.

Stephen Harding
EPUG-UKI Secretary, on behalf of the Committee

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EPUG-UKI Events in 2023

Hi Folks,

We are so sorry for the delay in getting dates to you for EPUG-UKI events this year.

We’ve had some issues with booking the British Library for the Spring AGM so we have made the hard decision to run this event virtually.

We know how much you value the opportunity to meet with colleagues face to face so we hope to have additional in person events throughout the year.

Virtual AGM – Tuesday May 23rd – please hold the date – we already have some great sessions lined up. Schedule to be confirmed soon.

Hybrid Autumn Conference in October – Hopefully at the British Library – dates to be confirmed. If you have any topics to share please get in touch.

In person themed days – We have had these in the past focussing on Analytics, Content, Leganto, Resource Sharing. For those who have not attended it’s a chance to concentrate on one module of one product.

Suggestions which have come via the Thursday call are: Acquisitions; Content (specifically Community Zone) we would welcome any offers of a venue and help to arrange.  ExLibris product specialists would be invited to attend. The format is usually a mixture of talks, demos and discussions led by the needs of the attendees. 

If you have any questions or suggestions for any EPUG-UKI events or how EPUG-UKI works please do let us know.

All the best

Alex
On behalf of the EPUG-UKI Committee

epuguki

EPUG-UKI Update

Hi Folks,

It was great to see so many of you at IGeLU2022 in Cardiff.  If you attended the conference you will/should have received a link and instructions on how to access the recordings. If you were not at the conference and have an IGeLU membership you can use your member’s login to access. IGeLU 2022 Presentations – IGeLU

If you have any feedback about the conference please send it on. You should have received in invitation to complete a survey.

EPUG-UKI meeting held during IGeLU2022 –  had a few follow up actions:

  1. Documentation –  We need to provide specific examples of the difficulties we are having with documentation . Ex Libris are very willing to discuss them with us. We could ask Ex Libris documentation team to join us on one of the Thursday calls to go over issues. Amanda has setup a document for capturing use cases. Could you please add details to the sheet on Google Docs (refer to the email update sent on 04/11/22 for the link).
  2. New Release Testing – We talked about testing new releases and agreed it would be good to share approaches. Could potentially discuss at the next Monthly Call.
  3. Content – ExLibris content staff joined the meeting and offered to give us another export of UKI calls relating to Content so we could continue to prioritise.  We do have an EPUG content mail list for discussion – and there is a content Basecamp. Do we want to ask for an up to date list?
  4. Resource Sharing – we discussed the setup for Resource Sharing, RapidILL etc and how complex it can be – just a reminder there is a Basecamp if you are interested and we continue to share knowledge with each other. Let us know if you need an invite.

Other EPUG-UKI news

  1. EPUG-UKI Committee – we’re pleased to welcome two new ordinary members onto the committee. Abbie Ball from Plymouth and Sally Smith from Surrey. Welcome both.
  2. EPUG-UKI meetings 2023– we usually have two a year – the committee are planning next year’s sessions. Physical only or hybrid. Hybrid will come at a cost so we’re working out options. We’re planning events in Spring and Autumn as usual.

All the best,
Alex (on behalf of the committee)

epuguki

EPUG-UKI Update – IGeLU Conference, Monthly Calls, Committee Membership and more…

Hi Folks,

Hope your summer is going well. Phew it’s hot!

IGeLU 2022 Conference – September 12th-15th

  • Just a reminder if you are still to Register for IGeLU 2022 we would love to see you there in person or on screen.
  • There will be a dedicated EPUG-UKI session for us to meet together.
  • A reminder – every institution who is an EPUG-UKI member will qualify for £100 discount for ONE ticket (physical or virtual) – so make sure you don’t miss out on the opportunity. Registration is available here https://igelu.org/ – to apply for the discount code please mail epuguki.secretary@gmail.com.
  • If you HAVE registered and want to ask ExLibris difficult questions – submit them now (closing 10th Sept)  https://igelu.org/submission-to-the-qa-with-ex-libris-management-session-is-now-open/

Alma monthly call – now “EPUG-UKI Monthly Call”

  • As agreed at our AGM we’ve re-named the Alma monthly call to reflect the fact that we talk about all things Ex Libris and not just Alma. You can find details here https://epuguki.org/about/monthly-calls/
  • Next call is next Thursday – 18th August – at 11:00

EPUG-UKI Committee membership

  • We’re looking for a new member
  • If you’re interested get in touch. Please don’t feel you have to be a Systems/Tech person or know everything about all ExLibris products. We are keen to reflect products and processes as widely as possible.  

EPUG-UKI website

  • We’ve made a few changes to layout and content – let us know if you like it, or don’t like it

IGeLU – Steering Committee membership

All the best

Alex (Chair) – on behalf of the Committee

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IGeLU 2022 registration portal is now open

Registration for IGeLU 2022 is now open please see below. It is a hybrid conference. 

For this year we are joining EPUG-UKI autumn conference to IGeLU 2022 as it’s happening at the Royal Welsh College of Music and Drama in Cardiff.

EPUG-UKI have agreed to offer a £100 discount to ONE person from each member institution.  To be able to claim this you need a code to enter during registration. You will also need to be a member of IGeLU or join IGeLU (free the first year).

We’re working out details of this and will have them out to you soon. Until then if you DO want to register and take advantage of the discount please email the EPUG-UKI Secretary – epug.secretary@gmail.com.

If you are still debating attending the event and wondering whether to also present. You can still suggest your topic. It would be great to see more sessions being given by EPUG-UKI members. 

epuguki

EPUG UK&I AGM – Programme and LAST CHANCE to register your attendance

Not long to go until this year’s AGM on Monday 11th April 2022.

If you haven’t already, please register your attendance on Eventbrite where you can select whether you’d like to attend in person at the British Library in London or online via Zoom webinar. The programme is available below.

EPUG-UKI AGM Programme – 11th April 2022Download

The closing date for British Library attendance is this Thursday, 31st March at 17:00. Registrations for Zoom attendance is open until next Friday, 8th April at 17:00.

This event presents an excellent opportunity to network in a face-to-face environment with other UK&I institutions and Ex Libris. Where possible we’d like to encourage members of the EPUG UK&I community to consider attending in person if you feel safe doing so and are able to. If you have already registered as a Zoom participant but would instead like to attend the British Library please email epuguki.secretary@gmail.com, and vice versa.

If you have any questions for Ex Libris please include these in your registration or email them to epuguki.secretary@gmail.com by Thursday 31st March.

For those attending via Zoom, the joining link and instructions will be emailed to you towards the end of next week.